New York Almanack

History, Natural History & the Arts

New York State Archives

New York State Archives Research Grants Available

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The NYS Archives and the Archives Partnership Trust announce the availability of awards to qualified applicants, including students, teachers and public historians, to pursue research using historical records at the New York State Archives. Awards generally range from $100-$4,500 for advanced research in New York history, government, or public policy.

The Larry J. Hackman Research Residency Program supports applicants from a variety of backgrounds with awards for advanced research in New York State history, government, or public policy. Previous residents have included academic and public historians, graduate students, independent researchers and writers, and primary and secondary school teachers. The project must draw on the holdings of the New York State Archives. Projects may involve alternative uses of the Archives, such as research for multimedia projects, exhibits, documentary films, and historical novels.

The Quinn-Archives Research Residency provides financial support for an individual to spend up to a year in Albany, New York, working in the rich collections of the New Netherland Institute and the New York State Archives. The program is offered because of the generous support of the Doris Quinn Foundation, the New Netherland Institute www.nnp.org at the New York State Library and the New York State Archives.

Endowment earnings and private contributions to the Archives Partnership Trust provide the financial basis for the Hackman Research Program. Contributors have included The Susan and Elihu Rose Foundation, Inc., Henry Luce Foundation, Inc., The Gladys Krieble Delmas Foundation and The Lucius N. Littaur Foundation. Contributions and endowment earnings enable the Trust to maintain prior years’ award levels, as well as to continue with invitational fellowships to complete priority projects.

NYS Archives Student Research Award Contest

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The State Archives has announced its twentieth annual Student Research Award contest which encourages grade 4-12 students to explore the wealth of historical records found in archives, libraries, and other historical community organizations throughout New York State. A total of three awards will be given, one each for students in grades 4-5, grades 6-8, and grades 9-12. Each award consists of a certificate and cash prize. Certificates of Merit will be awarded to those entries, other than the winners, that show a heavy reliance on historical records to support their research.

Recipients will be selected by September 15, and winners will be announced during Archives Month in October, 2010. Entries submitted for competition must be researched and developed during the July 1, 2009 – June 30, 2010 school year. Entries are due July 1, 2010; details can be found at the NYS Archives website.

Photo: October 7, 1921 – School in Session, Sunset School, Marey, WV, Lewis Hine

State Archives Social Networking Pilot Project

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The New York State Archives is participating in a New York State Education Department pilot project testing the value of social networking sites in the government environment. The Archives currently has posted videos, images and news updates to Flickr, Facebook, Twitter and YouTube. The Archives is welcoming feedback either through the sites or via email at archinfo@mail.nysed.gov. Here are the the various sites:

http://www.flickr.com/photos/nys_archives/
http://www.facebook.com/nysarchives
http://www.youtube.com/nysarchives
http://twitter.com/nysarchives

NYS Archives: Rights of Women in Early New York

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The New York State Archives is providing teachers and students with online access to historical records that illuminate the history of women’s rights in New York State from its earliest days as New Netherland through the mid 19th century through it’s quarterly online Document Showcase program which highlights a topic from state history using records from the Archives.

Each Showcase includes sample documents, an historical sketch and links to educational activities for classroom use. The topics are based upon the State Education Department’s core curriculum for 7th and 8th grade social studies as well as special events of that quarter. The educational activities are created by a teacher and correlate to New York State learning standards. Each Showcase also provides links within the State Archives’ website for further information on the topic.

In addition, because many early documents are difficult to read, translations and transcriptions are provided where necessary. This quarter’s Document Showcase on women’s rights can be found on the Archives website at www.archives.nysed.gov, and includes an excerpt of a marriage contract from 1643, a petition by a widow’s sons that she be granted a letter of administration from 1670, a law excerpt from 1710 classifying women as equals of minors and those “not of Sound mind,” and a law excerpt from 1848 protecting the property of married women.

Photo: Excerpt from the Laws of New York from 1848, Chapter 200, allowing women to own and manage real property separate from their husbands. Courtesy the New York State Archives.

Archived Websites of Defunct NY State Government

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Maybe someone is sending us a message. Just when New York State Governor David Paterson is criticizing his fellow lawmakers over their ethics, the New York State Archives has announced that the archived websites of the defunct organizations designed to investigate political corruption are online. Part of an online collection called Archived State Government Websites, archival copies of the websites of former Governors George Pataki and Eliot Spitzer, along with other former elected officials and those of the defunct bodies such as the Commission of Investigation and the Commission on Lobbying are all available on the New York State Archives’ website.

The collection also includes the State Northeastern Queens Nature and Historical Preserve Commission (SNEQ) which was created in 1973 to regulate publicly owned lands and wetlands in northeastern Queens County (eliminated in the 2009-10 Executive Budget).

The Temporary State Commission of Investigation was created in 1958 and had a broad mandate to investigate “corruption, fraud, organized crime, racketeering, money laundering, the conduct of public officers, public employees, officers and employees of public corporations and authorities, and mismanagement in New York State and local government.”

Temporary State Commission on Lobbying was created in 1977 and “monitored individuals and organizations seeking to influence State legislation, rules, regulations, and rate-making actions or local laws, ordinances, and regulations.” It’s mandate (and staff) was transferred to the new State Commission on Public Integrity in 2007.

There is a FAQ about what material on the sites are actually archived, and each record group has a separate FAQ on background and site-specific access problems.

NY State Archives’ Student Research Awards Program

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The New York State Archives has announced its twentieth annual Student Research Awards program to promote and recognize excellence in student research. The main purpose of the awards program is to encourage students to explore the wealth of historical records in New York State. A secondary purpose is to increase cooperation between schools and organizations that administer historical records useful for education. The New York State Archives encourages the participation of school library media specialists in this project.

The Student Research Awards program is a statewide competition open to all New York State students in grades 4–12. A total of three awards will be given, one each for students in grades 4–5, grades 6–8, and grades 9–12.

Each award consists of a certificate and a cash prize. Certificates of Merit will also be awarded to entries other than the winners that show a heavy reliance on historical records to support research.

Timetable – Entries must be postmarked no later than July 1, 2010.

Recipients will be selected by September 15, and winners will be announced during Archives Month in October, 2010. Entries submitted for competition must be researched and developed during the July 1, 2009 – June 30, 2010 school year.

More information on the Student Research Awards can be found here.

Documentary Heritage Program Grants Announcement

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The New York State Department of Education has announced the Documentary Heritage Program (DHP) funding for 2010-2011. DHP is a statewide program established in 1988 and administered by the New York State Archives to ensure the identification, sound administration and accessibility of New York’s historical records.

One the most important components of the DHP is the grants program. DHP Grants are designed to encourage more comprehensive documentation of New York State*s history and culture by supporting projects that identify, survey, collect, and make available important records relating to groups and topics traditionally under-represented in the historical record. DHP is administered by the New York State Archives.

Eligible applicants include not-for-profit community organizations, archives, libraries, historical societies, and similar institutions within New York State and consortia or partnerships of such agencies. Also eligible are service providers such as historical service agencies, colleges and universities, professional associations, or other not-for-profit institutions or systems that provide services to historical records programs.

A total of $92,000 is expected to be available for grants projects. Grants will be available in amounts up to $25,000. Applicants may seek support for personnel; purchased services, including qualified consultants; supplies; materials and equipment costing less than $5,000; and travel as required to directly support project activities and outcomes.

Grants in this cycle are for up to 12-month projects, from July 1, 2010 through June 30, 2011. Applications must be postmarked by Monday, February 1, 2010. Tentative date for the announcement of grant awards is June 30, 2010.

Grant Project Types

Documentation – The purpose of a documentation project is to identify and ensure the systematic preservation of papers and records not currently in historical records repositories that provide information on the people, groups, events or changing political, economic or social conditions of New York State. A documentation project typically consists of three phases – planning, surveying, and collecting – and usually takes at least two years to complete. Cost sharing of at least 20% is required for Documentation projects.

Arrangement & Description – Arrangement and description are the processes used to obtain physical and intellectual control over materials held in historic records repositories. Arrangement is the process of organizing materials with respect to their provenance and original order, to protect their context and to achieve physical and/or
intellectual control over the materials. Description is the creation of an accurate representation of a unit of archival material by the process of capturing, collating, analyzing, and organizing information that serves to identify archival material and explain the context and records system(s) that produced it. The objective of archival description is the creation of access tools that assist users in discovering desired
records. Cost sharing of at least 50% is required for Arrangement & Description
projects.

Archival Needs Assessment – Historical records repositories undertake needs assessments to evaluate and plan for archival program development. As a result, a comprehensive needs assessment, carried out by an experienced archivist with the requisite expertise, will pinpoint problems, recommend solutions, set priorities, and guide the development
of archival activity. Cost sharing of at least 50% is required for Archival Needs Assessment projects.

Ineligible Projects

Several types of historical records projects are not eligible for funding under the DHP. These include:

* Projects that do not have primary focus on New York State
* Digitization (projects to create digital records)
* Item-level description and/or indexing
* Oral history and/or video taping
* Newspapers (these are not considered to be historical records under the DHP law)
* Preservation (i.e., the physical work to conserve, restore, or repair records, or reproduction for preservation purposes such as microfilming)

In order to insure that the DHP addresses the New York State Historical Records Advisory Board*s mandate to identify, survey, collect, and make available historical records that relate to under-documented groups or subjects, the State Archives has identified and given priority to specific topical areas for DHP funding. These topics are listed in Priority Levels One and Two below. Although applications for projects
that focus on any under-documented group or subject are eligible for funding, they will receive fewer points during grants review than those in Levels One and Two.

Priority Level One
* Population groups in the 20th and 21st centuries
* Economic change in the 20th and 21st centuries
* World Trade Center disaster, September 11, 2001
* Education policy

Priority Level Two
* Environmental affairs
* Mental health

Priority Level Three
* Other under-documented topics in New York State history

Application Process

Grant application forms and guidelines will be available in October 2009. They may be obtained by emailing the State Archives at dhs@nysed.gov or by visiting the State Archives Web site at http://www.archives.nysed.gov/a/grants/grants_dhp.shtml.

For further information, contact:

Pamela Cooley/Documentary Heritage Program
New York State Archives
Room 9C71 Cultural Education Center
Albany, NY 12230
Telephone: 518-474-6926
Email: dhs@mail.nysed.gov

State Archives Launches New Tool for Educators

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Students, researchers, and lovers of New York State history from around the world will have a better sense of the types of records held by the New York State Archives with the launch of Document Showcase, a quarterly feature on the New York State Archives’ website that will highlight iconic records by investigating specific historical topics.

Quarterly Document Showcase submissions will feature a display of 3-5 hand-picked historical records on a selected topic, background information on those records, a link to educational activities for classroom use, and other related information. All learning activities are being developed by classroom teachers, are based on the New York 7th and 8th grade social studies core curriculum, and relate to New York State learning standards.

October’s edition of Document Showcase examines industrialization and child labor in New York State. The records include: a Factory Investigating Commission brief sent to the state Supreme Court supporting restrictions on the manufacture of goods in tenement houses; letters for and against child labor from Governor Lehman’s subject and
correspondence files; excerpts from chapter 529 of the laws of 1913 restricting child labor; and a union label from the Cigar Makers’ International Union of America expressing opposition to tenement-house manufacturing and other non-union labor. The records of the Factory Investigating Commission, created after the devastating Triangle
Shirtwaist Factory Fire in 1911, uncovered a range of substandard working conditions being experienced by low paid factory workers throughout New York State, many of whom were immigrants and/or women and children.

The Document Showcase is accessed from the State Archives website: www.archives.nysed.gov and select “Document Showcase” under “News and Events.”

Henry Louis Gates, Jr. To Appear in Albany

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The State Archives and the Archives Partnership Trust have organized an evening honoring Dr. Henry Louis Gates, Jr. with the Empire State Archives and History Award on October 26th at the Egg in the Empire State Plaza. The event promises an “engaging evening of conversation between nationally renowned scholar of African American studies,” who along with nationally prominent Lincoln Scholar Harold Holzer, will discuss Dr. Gates’ life, work and passion for history.

A literary critic, educator, scholar, writer, editor, and public intellectual, Henry Louis Gates, Jr. was the first African American to receive the Andrew W. Mellon Foundation Fellowship. Gates hosted the 2006 and 2008 PBS television miniseries African American Lives, which explored the genealogy of prominent African Americans. He is the Alphonse Fletcher University Professor at Harvard University, where he is also Director of the W. E. B. Du Bois Institute for African and African American Research.

The event will be held Monday, October 26, 2009 at The Egg, Center for the Performing Arts at 7:30 p.m. The cost is $10 per person; for reservations call The Egg Box Office at (518) 473-1845.

In advance of the program, a reception to honor Dr. Henry Louis Gates, Jr. will be held at The Egg, Center for the Performing Arts, from 5:30-7:00 pm.

Members of the Trust ………………………..$50.00 a person
Become a Member and attend reception…..$65.00 a person
Non-Members…………………………………..$75.00 a person

All reception attendees will also receive a complimentary ticket to the 7:30 pm program in The Egg. If attending the reception you do not need to make a separate reservation at The Egg Box Office.

To learn more about the reception please contact Grazia Yaeger, manager of membership & special initiatives, Archives Partnership Trust at (518) 474-1228 with questions. Reservations are not confirmed until payment is received.

RVSP by October 20, 2009.

Proceeds from this event will go to support the projects of the New York State Archives and Archives Partnership Trust.

Managing Your Historical Photographs Workshops

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The New York State Archives is offering two new workshops on managing historical photographs. The first, offered at three locations around the state in October is intended to present strategies for taking physical and intellectual control of photographs to ensure their long-term access and use. Participants will hear methods of organizing and making accessible photographic material, and preservation guidelines for photographs, along with reference, exhibition, and outreach strategies will be outlined. The workshops are free and open to the public. The second workshop in the two part series, “Digitizing Your Historical Photographs,” will be available next year.

Schedule and Registration

October 13, 2009, 9 a.m. – 1 p.m.
Hanford Mills, East Meredith, NY
Presenter Ray LeFever, Coordinator of Archival Advisory Services, NYS Archives Register by downloading a registration form from Upstate History Alliance

October 20, 2009, 9 a.m. – 1 p.m.
New City Library, New City, NY (Rockland County)
Presenter Ray LeFever, Coordinator of Archival Advisory Services, NYS Archives
Register by emailing Dianne Macpherson at Greater Hudson Heritage Network.

October 20, 2009 9:15 a.m. – 1:15 p.m.
Schenectady County Library Schenectady, NY
Presenter Denis Meadows, Regional Advisory Officer, NYS Archives Region 4
Register online with the State Archives.

For more information e-mail ARCHTRAIN@mail.nysed.gov.

Photo: Bart Warren and helper in his blacksmith shop, West Sand Lake, NY c. 1900
@greaterhudson.org>