New York Almanack

History, Natural History & the Arts

New York State Archives

New Expanded Saturday Hours for NYS Archives, Library

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The New York State Library and New York State Archives will institute new Saturday hours beginning on October 16th. Saturday hours of operation at the two facilities, located on the 7th and 11th floor of the Cultural Education Center (CEC) at the Empire State Plaza in Albany, will be from 9:30 a.m. to 5 p.m. Free public parking will be available in the Madison Avenue parking lots adjacent to the CEC. Directions and parking information is available on the New York State Museum website.

This new policy for expanded access does not affect the hours of the New York State Museum, which is open from 9:30 a.m. to 5 p.m. seven days a week, except Thanksgiving Day, Christmas Day, and New Year’s Day. However if a major holiday (e.g. July 4th, Memorial Day, Veteran’s Day) falls directly on a Saturday, the Library and Archives will not be open (checking their websites is advised for such holidays).

The New York State Library has served New Yorkers, New York State government and researchers from throughout the United States for more than 190 years. It is the largest state library in the nation and the only state library to qualify for membership in the Association of Research Libraries. The Library’s research collection of more than 20 million items includes major holdings in law, medicine, the social sciences, education, American and New York State history and culture, the pure sciences and technology.

The New York State Archives identifies, preserves, and makes available more than 200 million records of colonial and state government dating back to 1630 that have enduring
value to the public and private institutions and to all the people of the Empire State and the nation.

Documentary Heritage Program Grants Offered

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The Documentary Heritage Program (DHP) is a statewide program established in 1988 under Education Law, §§ 140, 207; L. 1988, ch. 679. The DHP is administered by the New York State Archives to ensure the identification, sound administration and accessibility of New York’s historical records.

One component of the DHP is the grants program. DHP Grants are designed to encourage more comprehensive documentation of New York State’s history and culture by supporting projects that identify, survey, collect, and make available important records relating to groups and topics traditionally under-represented in the historical record. DHP is administered by the New York State Archives, a unit of the New York State Education Department (NYSED).

Eligible Applicants

Eligible applicants include not-for-profit community organizations, archives, libraries, historical societies, and similar institutions within New York State and consortia or partnerships of such agencies. Also eligible are service providers such as historical service agencies, colleges and universities, professional associations, or other not-for-profit institutions or systems that provide services to historical records programs.

Funding

A total of $92,000 is expected to be available for grants projects. Grants will be available in amounts up to $25,000. Applicants may seek support for personnel; purchased services, including qualified consultants; supplies; materials and equipment costing less than $5,000; and travel as required to directly support project activities and outcomes.

Important Dates

Grants in this cycle are for up to 12-month projects, from July 1, 2011 through June 30, 2012. Applications must be postmarked by Tuesday, February 1, 2011. Tentative date for the announcement of grant awards is June 30, 2011.

Grant Project Types

Documentation projects identify and ensure the systematic preservation of papers and records that shed light on the people, groups, events or changing political, economic or social conditions of New York State. The ultimate goal of a documentation project is to contribute to the building of a comprehensive and equitable historical record in repositories which make unique original source materials available to researchers and citizens. Typically consisting of three phases – planning, surveying, and collecting, documentation projects usually take at least two years to complete. Cost sharing of at least 20% is required.

Arrangement & Description projects – Arrangement and description are the processes used to obtain physical and intellectual control over materials held in historic records repositories. Arrangement is the process of organizing materials with respect to their provenance and original order, to protect their context and to achieve physical and/or intellectual control over the materials. Description is the creation of an accurate representation of a unit of archival material by the process of capturing, collating, analyzing, and organizing information that serves to identify archival material and explain the context and records system(s) that produced it. The objective of archival description is the creation of access tools that assist users in discovering desired records. Cost sharing of at least 50% is required.

Ineligible Projects

Several types of historical records projects are not eligible for funding under the DHP. These include:

· Projects that do not demonstrate a primary focus on New York State

· Digitization (projects to create digital records)

· Item-level description and/or indexing

· Oral history and/or video taping

· Newspaper collections (these are not considered to be historical records under the DHP law)

· Preservation (i.e., the physical work to conserve, restore, or repair records, or reproduction for preservation purposes such as microfilming)

Topical Priorities

In order to insure that the DHP addresses the New York State Historical Records Advisory Board’s mandate to identify, survey, collect, and make available historical records that relate to under-documented groups or subjects, the State Archives has identified and given priority to specific topical areas for DHP funding. These topics are listed in Priority Levels One and Two below. Although applications for projects that focus on any under-documented group or subject are eligible for funding, they will receive fewer points during grants review than those in Levels One and Two.

Priority Level One

· Population groups in the 20th and 21st centuries
· Economic change in the 20th and 21st centuries
· World Trade Center disaster, September 11, 2001
· Education policy

Priority Level Two

· Environmental affairs
· Mental health

Priority Level Three

· Other under-documented topics in New York State history

Application Process

Grant application forms may be obtained by emailing the State Archives dhs@mail.nysed.gov or by visiting the State Archives Web site www.archives.nysed.gov and clicking on Grants and Awards.

For further information contact:

Pamela Cooley/Documentary Heritage Program
New York State Archives
Room 9C71 Cultural Education Center
Albany, NY 12230
Telephone: 518-474-6276
Email: dhs@mail.nysed.gov

Archives Month: Palisades Interstate Park Commission

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October is New York State Archives and National Archives Month, a time to celebrate and promote the rich and diverse documentary heritage of our great state by increasing public awareness of archival materials and repositories and by acknowledging the importance of our records keepers.

Archives are essential to the historical record and include a wide range of document types, including letters, legal records, transcripts, diaries, newspapers, photographs, reports, architectural drawings, manuscripts, artifacts, audio and video records, and materials in electronic formats.

The Palisades Interstate Park Commission has 110 years worth of archives in all of these categories. The PIPC’s archives are currently housed in a former naval barrack on the Iona Island Estuarine and Bird Sanctuary. The vast collection, which documents the creation and development of the nation’s first interstate park, is an important resource for historians, environmental advocates, and archaeologists. From the documentation of the movement to stop the destruction of the Palisades cliffs, the collection of statistics of multiple natural studies, to the reports and hearings that form the genesis of today’s environmental movement at Storm King Mountain, to the creation of its 28 parks and historic sites, PIPC’s archival holdings are a largely untapped Hudson Valley treasure.

Palisade’s archives are divided into four disciplines: Archaeology and Native Americans, Historical Photographs, Research Library, and Park History. Researchers, educators, and authors have used items in the collection for unlimited projects including books, films, newspaper articles, and lectures.

But like many repositories of history, the PIPC Archive is in serious need of improvement. Only generally organized, volunteers and funding are greatly needed for database entry, cataloging, digitizing documents, and general upkeep.

The Commission is grateful for its first archive grant given by the Nyack based Austin Stokes Ancient Americas Foundation in support of the PIPC Native American collection. This funding allowed the protection of this invaluable collection.

But, much more is needed. For example, of the approximately 100,000 photographs located in the collection, less than five percent have been digitized and catalogued. And the facility in which the archives are stored, originally a barracks from when Iona Island was a naval munitions factory for World Wars I & II, lacks climate control, a critical component in the preservation of any archive.

If you are interested in assisting the Palisades Interstate Park Commission to preserve and make available this unique collection, please contact Susan E. Smith, PIPC Research and Development Director, at smiths@pipc.org.

Photo: The Carpenter Quarry, Fort Lee, NJ.

Richard Dreyfuss to Receive State Archives Award

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Richard Dreyfuss, Academy Award-winning actor and passionate advocate for teaching American history in primary and secondary schools, will be given the 2010 Empire State Archives and History Award on Tuesday, September 28, 2010 at 7:30 p.m. in The Egg, Empire State Plaza, downtown Albany. As part of the program, Dreyfuss will be interviewed by noted Lincoln scholar Harold Holzer about his life, work and passion for history. Tickets are $10 and may be obtained from The Egg Box Office at (518) 473-1845 or online at www.theegg.org. The event is sponsored by the New York State Archives Partnership Trust, Greenberg Traurig, the Times Union, the History channel, and the New York State Writers Institute.

Dreyfuss is a leading advocate for the teaching of history in America’s primary and secondary schools. Recently, the Brooklyn-born actor founded a nonprofit organization, The Dreyfuss Initiative, whose mission is to promote Constitutional literacy, historical appreciation and open political dialogue among young people. Regarding the group’s mission, Dreyfuss states, “We are a nation bound by ideas only. We have no common ancestry, no common religion, no common military victory or defeat, no common crime that binds us. If you don’t teach those ideas to every new generation of Americans with wit and rigor, we are not bound.”

A member of the Board of Trustees of the National Constitution Center in Philadelphia, Dreyfuss served as Senior Associate Member of St. Antony’s College, Oxford, where he researched and developed new curricula for teaching the history and practice of democracy in public schools.

Dreyfuss received the Academy Award for Best Actor in Neil Simon’s The Goodbye Girl (1977), the youngest actor to be so honored until 2002. Dreyfuss was nominated a second time for Mr. Holland’s Opus in 1995. The actor’s other noteworthy films include The Apprenticeship of Duddy Kravitz (1974), his first lead role, American Graffiti (1973), Jaws (1975), Down and Out in Beverly Hills (1986), Tin Men (1987), Krippendorf’s Tribe (1998), and Oliver Stone’s W. (2008). Dreyfuss’s remarkable performance in W. as Vice President Dick Cheney earned him a great deal of critical attention and praise. Dreyfuss received a star on the Hollywood Walk of Fame in 1996.

Dreyfuss’s many television credits include four episodes of the Showtime series, Weeds in its 2010 season, two episodes voicing himself in the 2009 season of Family Guy, and the title role in the CBS series, The Education of Max Bickford (2001-2002), about a history professor at a women’s college. The latter role earned him a Screen Actors Guild nomination for Best Actor.

Dreyfuss is also the coauthor of a novel with leading fantasy writer, Harry Turtledove – The Two Georges (1995), which presents an alternative history of the American Revolution.

In advance of the program, a ticketed reception to honor Dreyfuss will be held at The Egg from 5:30-7:00 p.m. To learn more, contact the Trust at (518) 486-9349, or online at http://www.archives.nysed.gov. Proceeds will benefit the New York State Archives and Archives Partnership Trust.

New York State Archives Research Grants Available

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The NYS Archives and the Archives Partnership Trust announce the availability of awards to qualified applicants, including students, teachers and public historians, to pursue research using historical records at the New York State Archives. Awards generally range from $100-$4,500 for advanced research in New York history, government, or public policy.

The Larry J. Hackman Research Residency Program supports applicants from a variety of backgrounds with awards for advanced research in New York State history, government, or public policy. Previous residents have included academic and public historians, graduate students, independent researchers and writers, and primary and secondary school teachers. The project must draw on the holdings of the New York State Archives. Projects may involve alternative uses of the Archives, such as research for multimedia projects, exhibits, documentary films, and historical novels.

The Quinn-Archives Research Residency provides financial support for an individual to spend up to a year in Albany, New York, working in the rich collections of the New Netherland Institute and the New York State Archives. The program is offered because of the generous support of the Doris Quinn Foundation, the New Netherland Institute www.nnp.org at the New York State Library and the New York State Archives.

Endowment earnings and private contributions to the Archives Partnership Trust provide the financial basis for the Hackman Research Program. Contributors have included The Susan and Elihu Rose Foundation, Inc., Henry Luce Foundation, Inc., The Gladys Krieble Delmas Foundation and The Lucius N. Littaur Foundation. Contributions and endowment earnings enable the Trust to maintain prior years’ award levels, as well as to continue with invitational fellowships to complete priority projects.

NYS Archives Student Research Award Contest

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The State Archives has announced its twentieth annual Student Research Award contest which encourages grade 4-12 students to explore the wealth of historical records found in archives, libraries, and other historical community organizations throughout New York State. A total of three awards will be given, one each for students in grades 4-5, grades 6-8, and grades 9-12. Each award consists of a certificate and cash prize. Certificates of Merit will be awarded to those entries, other than the winners, that show a heavy reliance on historical records to support their research.

Recipients will be selected by September 15, and winners will be announced during Archives Month in October, 2010. Entries submitted for competition must be researched and developed during the July 1, 2009 – June 30, 2010 school year. Entries are due July 1, 2010; details can be found at the NYS Archives website.

Photo: October 7, 1921 – School in Session, Sunset School, Marey, WV, Lewis Hine

State Archives Social Networking Pilot Project

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The New York State Archives is participating in a New York State Education Department pilot project testing the value of social networking sites in the government environment. The Archives currently has posted videos, images and news updates to Flickr, Facebook, Twitter and YouTube. The Archives is welcoming feedback either through the sites or via email at archinfo@mail.nysed.gov. Here are the the various sites:

http://www.flickr.com/photos/nys_archives/
http://www.facebook.com/nysarchives
http://www.youtube.com/nysarchives
http://twitter.com/nysarchives

NYS Archives: Rights of Women in Early New York

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The New York State Archives is providing teachers and students with online access to historical records that illuminate the history of women’s rights in New York State from its earliest days as New Netherland through the mid 19th century through it’s quarterly online Document Showcase program which highlights a topic from state history using records from the Archives.

Each Showcase includes sample documents, an historical sketch and links to educational activities for classroom use. The topics are based upon the State Education Department’s core curriculum for 7th and 8th grade social studies as well as special events of that quarter. The educational activities are created by a teacher and correlate to New York State learning standards. Each Showcase also provides links within the State Archives’ website for further information on the topic.

In addition, because many early documents are difficult to read, translations and transcriptions are provided where necessary. This quarter’s Document Showcase on women’s rights can be found on the Archives website at www.archives.nysed.gov, and includes an excerpt of a marriage contract from 1643, a petition by a widow’s sons that she be granted a letter of administration from 1670, a law excerpt from 1710 classifying women as equals of minors and those “not of Sound mind,” and a law excerpt from 1848 protecting the property of married women.

Photo: Excerpt from the Laws of New York from 1848, Chapter 200, allowing women to own and manage real property separate from their husbands. Courtesy the New York State Archives.

Archived Websites of Defunct NY State Government

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Maybe someone is sending us a message. Just when New York State Governor David Paterson is criticizing his fellow lawmakers over their ethics, the New York State Archives has announced that the archived websites of the defunct organizations designed to investigate political corruption are online. Part of an online collection called Archived State Government Websites, archival copies of the websites of former Governors George Pataki and Eliot Spitzer, along with other former elected officials and those of the defunct bodies such as the Commission of Investigation and the Commission on Lobbying are all available on the New York State Archives’ website.

The collection also includes the State Northeastern Queens Nature and Historical Preserve Commission (SNEQ) which was created in 1973 to regulate publicly owned lands and wetlands in northeastern Queens County (eliminated in the 2009-10 Executive Budget).

The Temporary State Commission of Investigation was created in 1958 and had a broad mandate to investigate “corruption, fraud, organized crime, racketeering, money laundering, the conduct of public officers, public employees, officers and employees of public corporations and authorities, and mismanagement in New York State and local government.”

Temporary State Commission on Lobbying was created in 1977 and “monitored individuals and organizations seeking to influence State legislation, rules, regulations, and rate-making actions or local laws, ordinances, and regulations.” It’s mandate (and staff) was transferred to the new State Commission on Public Integrity in 2007.

There is a FAQ about what material on the sites are actually archived, and each record group has a separate FAQ on background and site-specific access problems.

NY State Archives’ Student Research Awards Program

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The New York State Archives has announced its twentieth annual Student Research Awards program to promote and recognize excellence in student research. The main purpose of the awards program is to encourage students to explore the wealth of historical records in New York State. A secondary purpose is to increase cooperation between schools and organizations that administer historical records useful for education. The New York State Archives encourages the participation of school library media specialists in this project.

The Student Research Awards program is a statewide competition open to all New York State students in grades 4–12. A total of three awards will be given, one each for students in grades 4–5, grades 6–8, and grades 9–12.

Each award consists of a certificate and a cash prize. Certificates of Merit will also be awarded to entries other than the winners that show a heavy reliance on historical records to support research.

Timetable – Entries must be postmarked no later than July 1, 2010.

Recipients will be selected by September 15, and winners will be announced during Archives Month in October, 2010. Entries submitted for competition must be researched and developed during the July 1, 2009 – June 30, 2010 school year.

More information on the Student Research Awards can be found here.