The New York State Archives has awarded $5.3 million in Local Government Records Management Improvement Fund (LGRMIF) grants to 80 local governments, school districts, and educational institutions across the state to help improve records management systems to better serve the public.
The New York State Archives, part of the State Education Department, administers the LGRMIF grants, which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from fees paid when people file or record documents with county clerks and the Register of the City of New York.
Since its inception in 1988, the program has provided over $230 million in competitive grant funds to local governments statewide. These funds support a wide variety of projects that help local governments manage paper, and increasingly, electronic records. Project categories include:
Disaster Management: projects aimed at developing, testing and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
Inactive Records: projects aimed at planning, developing or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
Files Management: projects aimed at improving the systematic control of active files.
Document Conversion and Access: projects aimed at converting records to another format through the use of microfilming or imaging.